Procurement Officer at Caritas Arua Diocese

Caritas Arua Diocese
(Social Services and Development)
P. O. Box 135 Arua, Uganda
Tel: +256 773799740 / +256 393228615

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Job Summary: The Procurement Officer will be in charge of planning, monitoring and managing the safe custody (storage) and transportation of all Supplies/ commodities for Caritas Arua Diocese. He/she will also manage the documentations of supplies/ commodities transactions and during transportation, including receipts, storage and delivery commodities/ supplies to the final destinations.
Duties and Responsibilities:
1. Logistics Assessment:
• Carry out logistics assessment to establish key logistics considerations for transportation, receipt, handling, storage and distribution of supplies/ commodities.
• Tracking, transport and storage assessment.
• Ensure security assessments for all Caritas stores, and transportation. This includes but not limited to supervise security guards and drivers.
2. Coordination of Logistic Movement:
• Coordinate the movement of supplies to final destinations
• Work closely with finance officer in preparation for supplies receipts.
• Ensure adequate transport is available for smooth operations of Caritas activities.
• Take all necessary measure to minimize accidents during movements
• Coordinate supply process
• Coordinate supply release and distribution planning.
• Coordinate preparation and approval of the distribution plans based on the updated beneficiary figures.
• Develop the dispatch and trucking plans in liaison with the Administration Officer and field staff.
• Review dispatch authorizations.
• Inspect supplies delivery trucks and ensure they are in good mechanical condition.
• Keenly monitor commodity dispatch process to ensure supplies released for Caritas activities are actually delivered to the destinations.
• Organize review forums for purposes of enhancing service delivery.
3. Contracting
• Actively facilitate contracting of all services related to supplies, transportation and quality survey.
• Work in liaison with management to design necessary service contracts based on donor guidelines.
• Work closely with management to ensure procurement of goods and services is done per donor guidelines.
• Ensure proper filing of all the contract documents (transport agreements, staff contracts, vehicle insurance as well as service level agreements with service providers)
4. Stores inspection and management:
• Oversight management of all the stores as per donor standards.
• Facilitate procurement of all the stores items and documentation.
• Coordinate routine inspection of stores.
• Coordinate quarterly physical stock count of all the stores.
• Coordinate with management in handling disposal of assets
5. Logistics support:
• Oversight management of all programs logistical support services.
• Provide management supervision to all logistics requirements
• Coordinate movement of staff and goods.
• Coordinate servicing of vehicles and other assets.
• Keenly review the payments for all programs logistic services.
• Review vehicle movement, fuel usage and vehicle monthly reports
6. Asset management:
Work with the Administration Officer to ensure that Caritas Arua Diocese assets are safe and well managed. Safe custody of vehicles, motorcycles as well as office computers.

Qualifications, Skills, Experience and requirements:
• The ideal candidate for Procurement Officer must hold bachelor’s degree in Logistics and Supply Chain Management/ Procurement.
• A professional qualification in Procurement and Logistics Management shall be of added advantage.
• Experience of 5 years and above from a reputable organization.
• This position requires a person who is a self-starter, who can accomplish tasks with minimal or no supervision.
• He/she should be able to manage a team of staff as well as cooperate with other all departments.
• Skills of property and security management alongside safe and secure approaches in environment
• He/she must be keen on details and well organized individual.
• Must have high decisive skills in emergency rescue handling.
• Must be excellent in Ms Word, Ms Excel, Power Point and internet browsing
• Must get a recommendation letter from the Parish Priest/ Religious leader of the Parish.

How to Apply

Employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible. – Job contracts are full time for a period of 10 months for Enterprise Development Officer and 12 months for Logistics Officer. – Deadline for submission of applications is 12th January 2020. – Only shortlisted candidates shall be contacted for interviews through email and daytime telephone contact. – Similar and details of the advertisement can be viewed from the following notice boards: 1. Caritas Arua head office 2. Caritas Yumbe field office 3. Caritas Imvepi field office – Interested applicants should either email applications to

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or hand deliver with a recently updated detailed CV, copies of academic documents to the reception of Caritas Arua Diocese office behind Ediofe Cathedral or, Yumbe and Imvepi Field Offices. Application should be addressed to: The Executive Director Caritas Arua Diocese P.O Box 135 ARUA. For further information, you may contact us during workings hours on 0393228615. Management, Caritas Arua Diocese

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