Job Title: Technical Assistant
Organisation: National Building Review Board
Duty Station: Kampala, Uganda
Reports to: Executive Secretary
About US:
The National Building Review Board is a government agency under the Ministry of Works and Transport established by the Building Control Act, 2013. The Board is mandated to monitor building developments; ensure that the design and construction of buildings and utilities to which the public is to have access cater for persons with disabilities; oversee, inspect and monitor the operations of Building Committees; hear and determine appeals from persons dissatisfied with the decisions of a Building Committee; and to determine the fees to be charged by urban and district building committees for approval of plans, issue of building permits and occupation permits.
Job Summary:
- Under the direction of the Executive Secretary (ES), the Technical Assistant serves as point of contact for the ES coordinating activities and projects with other agencies and directorates of the Organization.
- Assists Directors, Managers and their staff with various projects and activities coordinated out of the Office of the ES.
- Prepares notices, correspondences and various reports.
- Prioritizes workload, complies with deadlines and works on multiple tasks with rapidly changing deadlines.
- Maintains professional working relationships with Organization staff and individuals served by the Organization.
- The Technical Assistant works under minimal supervision, with considerable latitude for the use of initiative and independent judgment
Key Duties and Responsibilities:
- Accepting and making phone calls and emails on behalf of the Executive.
- Scheduling meetings and booking meeting rooms.
- Setting the Executive’s daily schedule.
- Reviewing incoming reports and handling all correspondence directed to the Executive.
- Acting as the point of contact between the executive and colleagues and stakeholders.
- Researching a variety of topics.
- Managing events.
- Coordinating travel arrangements.
- Managing office documentation, filing and databases.
- Producing reports and presentations.
- Managing assistants and delegating tasks.
Qualifications, Skills and Experience:
- The applicant must hold a Bachelor of Science degree in Architecture, Civil /structural Engineering, Electrical Engineering or any other related discipline from an accredited university
- Master’s degree in any of the above fields or Management.
- A post graduate qualification in Administration or Management is considered an added advantage, but related work experience may substitute for the post graduate qualification
- Experience of eight (8) years with complex, executive level coordination and written communications.
- Experience coordinating work between organizational units.
- Organizational Skills
- Multitasking ability
- Effective Time Management
- Effective Communication Skills
- Data Entry ability
- People Skills
- Persuasion skills
- Problem-Solving skills
- Sufficient Self- Composure
- Decision-Making ability
- Technical savvy/ perception
- Tenacity
- Sound Discretion
- Event Coordination ability
- Leadership skills
- Pay attention to Detail
- Adaptability
- Anticipation ability
- Humility – ability to play a back-end role
How to Apply:
All applications should be addressed to the Executive Secretary, National Building Review Board P.O. Box 7349, KAMPALA UGANDA and submitted online in a single PDF document to recruitment@nbrb.go.ug
Note:
- Applications should be accompanied by latest detailed CV, Copies of certified academic Certificates and transcripts, copy of the National ID, copy of a valid practicing License (where necessary), Valid driving license for drivers, and any other relevant document.
- Only shortlisted applicants will be contacted.
- Late submissions SHALL NOT be accepted.
Deadline: 23rd September 2022
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