Job Title: Human Resources & Administration Assistant (HRAA)
Organisation: Lifewater International
Duty Station: Kampala, Uganda
Reports to: International Human Resources Lead
About US:
Lifewater International is a Christian water development organization dedicated to effectively serving children and families by partnering with underserved communities to overcome water poverty. Motivated by our faith in Jesus Christ, we serve the least and last as a demonstration of God’s unconditional love for all people. Lifewater International serves all people, regardless of religion, race, ethnicity, or gender.
Job Summary: The Human Resources & Administration Assistant (HRAA) is responsible for proactively managing the day-to-day administrative affairs of Kampala Country Office and to also providing Human Resources Management support at LI Uganda Program.
Key Duties and Responsibilities:
Front Office Management.
- Receiving and responding to telephone and electronic correspondence and ensure timely action on correspondences.
- Type letters and other official documents.
- Prepare meeting minutes, documents and reports as and when required.
- Handle collection, distribution and dispatch of mail by postal or courier services.
- Ensure proper filing of documents
- Keep office stationery and handle distribution
- Receive visitors and direct them to appropriate officers
- Coordinate logistics & hospitality of office meetings and events
- Maintain office supplies, furniture, and equipment to ensure that they are functioning well.
- Arrange for meetings, trainings, seminars, workshops and staff functions when requested
- Arrange for staff monthly airtime.
- Work cross-departmentally to support other teams with administrative tasks
- Other administrative and office duties as assigned
Human Resources Management duties
- Assist with all internal and external HR related inquiries or requests.
- Maintain both hard and digital copies of employees’ records.
- Schedule meetings, interviews, HR events and maintain agendas.
- Produce and submit reports on general HR activity.
- Support with dissemination of HR policies and guidelines to staff
- Assist with duties pertaining to recruitment and separation LI staff – e.g., screening applications, performing reference checks and issuing employment contracts, following up on handover and clearance forms for exiting staff.
- Assist with monitoring of Staff leave requests to ensure compliance to the organization policy
- Ensure efficient record-keeping for all LI staff
- Prepare summaries and reports on LI staff as and when needed.
Qualifications, Skills and Experience:
- The applicant must hold a Degree in Human Resources, Business Administration, Industrial Organization OR related field
- Three years of experience as Administrative Assistant, Human Resources Assistant, or related experience.
- Basic experience in processing payroll, leave and recruitment preferably with an INGO.
- Good experience in MS Word, MS Excel, PowerPoint presentation, HRIS (added advantage)
- Proficient in written and spoken English.
- Knowledge of the local labor laws is an added advantage.
- Excellent attention to detail.
- Excellent interpersonal, facilitation, and communication skills.
- Ability to maintain a high level of confidentiality regarding personnel information.
- Strong organizational skills and the ability to multitask.
- Will be required to make some visits to field offices to offer support. Include requirements for travel and lifting, if needed
How to Apply:
All interested candidates are requested to apply by following the link below to submit their application.
NB: Only shortlisted candidates will be contacted for interview. Applicants should therefore indicate their contact telephone number(s) and/or email address for easy contact.
Deadline: 17th September 2022
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