Job Title: Grants & Contracts Graduate Trainee (2 Fresh Graduate Jobs)
Organisation: Infectious Diseases Institute (IDI)
Duty Station: Kampala, Uganda
Reports to: Manager, Grants and Contracts
About US:
Infectious Diseases Institute (IDI) is an independently governed institute within the College of Health Sciences at Makerere University and has the mission “To strengthen health systems in Africa, with a strong emphasis on infectious diseases, through research and capacity development.” IDI has operations across Uganda as well as in a number of other African countries and has a staffing of over 1,000 managing multiple projects in research, clinical services, public health and training.
Job Summary: The Grants & Contracts Graduate Trainee (GCGT) will support the internal management of funded projects by monitoring and reporting financial and programmatic performance, monitor financial activity and external reporting, and will ensure compliance to individual sponsor requirements. In addition, he/she will support in the development and implementation of the collaborator/sub grantee systems and related sub grantee work.
Key Duties and Responsibilities:
- Provide support as needed to development and maintenance of IDI grants/business management systems including the proposed automated sub-grants management system (covering issues across the entire grants cycle), content and scheduling for sub-grantee training and capacity building and organization of the shared grants folders
- Support the Grants and Contracts team in reviewing post contract and sub –grantee financial documentation and reporting to ensure compliance with institutional and donor rules.
- To assist the grants and contracts team to provide audit documentation for post contract and sub granting purposes
- Support the budget development process for new grants
- Provide support in tracking and reporting of financial performance of post contract grants
- Work with the grants and contracts team in the preparation of timely financial reports as required taking into consideration accuracy, excellence in reporting content and format
- Provide support to the sub granting team in the preparation of the sub grantee agreements, budgets, financial reporting templates and updating work plans
- Support the grants team in maintaining a consistent hardcopy /electronic filing structure and system for financial information and contracts related to post contract grants and sub grantees
- To support the department in the monthly printing of timesheets, telephone, printing and utility bills for various projects ensuring verification and sign off before onward submission to the Finance and Administration (F&A) department for expensing
- Respond to ad hoc issues in post-contract management and sub granting
- Any other duties as may reasonably be assigned from time to time
Qualifications, Skills and Experience:
- Fresh graduates with Bachelor’s degree in a relevant field such as Finance, Business Administration or Commerce
- Fresh graduates with a maximum of one year field experience
- Flexible, quick learner and pays attention to detail
- Some understanding of project planning, management and budget preparation processes
- Good organization skills including ability to track / monitor multiple projects simultaneously
- Good interpersonal skills including strong verbal and written communication skills
- High proficiency in the use of MS Word, Outlook, PowerPoint and spreadsheets
- Ability to work in a proactive manner with little supervision
- Confidentiality with ability to keep key sensitive information
- Attention to detail and a great team player
How to Apply:
All suitably qualified and interested applicants should apply online at the link below.
Deadline: 27th April 2023