Administrative Assistant (Fresher Diploma Jobs) – Mukwano Industries

Administrative Assistant – Namanve

Key Result Areas

• Production and Process Orders Management:
  • Check and post all production and process orders in SAP daily.
• Stock Management:
  • Manage and transfer stock from Work in Progress (WIP) to Central Warehouse in SAP.
  • Cross-check and verify stocks daily.
• Stock Transfer Orders:
  • Creation, modification, and closure of Stock Transfer Orders.
• Reservations:
  • Create, transfer post, and print reservations daily.
• Billing and Invoicing:
  • Create outbound deliveries based on loading notes provided by the loading supervisor.
  • Compare outbound deliveries to stock transfer orders.
• Reporting:
  • Prepare and timely submit daily, weekly, and monthly reports or any other reports requested by management.
• Raw Material Management:
  • Project and requisition raw material after verification with supervisors, bills of material, and customer orders.
• Plant Maintenance Notifications:
  • Open and close Plant Maintenance Notifications (job orders) in case of breakdowns.
• Audit Participation:
  • Prepare for and actively participate in audits.
  • Clarify audit requirements, verify corrective actions, and communicate any system changes.
• Stock Taking:
  • Participate in the stock-taking exercise.
• Records Management:
  • Maintain proper records by compiling, sorting, and filing all received documents.
• Counter Production Data Entry:
  • Compare physical stock and damages with machine recordings.
  • Compile and enter counter production data.
• Other Duties:
  • Perform any other assigned duties to ensure continuous workflow.

Educational Qualifications and Experience

• Education: Diploma in Business Administration or a related discipline.
• Experience: At least two years of working experience in a similar role in a large company. SAP experience is an added advantage.

Skills & Professional Attributes Required

• Result Oriented
• Communication Skills
• Interpersonal Skills
• Records Management Skills
• Knowledge of Computer Packages
• Professional Skills and Good Behavioral Competences

Additional Requirements

• Travel: Required for site visits and workshops.
• Physical Demands: The job is not physically demanding and is generally not hazardous.
• Availability: On-call and may be required to work overtime and weekends.

Application Details

Deadline: June 8, 2024

Apply Here: Mukwano Careers – Administrative Assistant

About Mukwano Industries

Industry: Manufacturing

Location: Namanve

Join Mukwano Industries, a leader in manufacturing, and become a part of a dynamic and results-oriented team. Apply now and take the next step in your career!